Please forward this email is a common phrase in business communication, used to ensure information reaches the right audience. Whether in formal settings or informal circumstances, forwarding emails effectively is crucial to maintaining smooth communication. However, repeating the same phrase can sound monotonous or impersonal. That’s where polite alternative phrases come in, offering variety and a more tailored tone.
We’ll explore 15 other ways to say “please forward this email”. Each alternative includes a definition, explanation, best use, and example to help you use these phrases appropriately in professional email correspondence or casual communication. Let’s dive in!
Alternative Phrases for “Please Forward This Email”
Here are 15 other ways to say “please forward this email”:
- Kindly pass this on
- Please send this along
- Share this email
- Please forward as appropriate
- Kindly forward this email
- Please pop this over
- Forward to colleagues
- Share this message
- Send this along
- Help spread the word
- Disseminate this message
- Forward message
- Please send this along
- Share with relevant parties
- Pass this along to concerned parties
Kindly Forward This Email
Definition: This conveys a respectful tone, typically used in formal workplace settings to request email forwarding.
Explanation: This phrase adds a touch of courtesy, making the request sound professional yet approachable. It’s suitable for formal settings like workplace communication or client interactions.
Best Use: When addressing colleagues, clients, or supervisors in a business context.
Example:
Subject: Important Update
Hi John,
I hope this message finds you well. Kindly forward this email to the marketing team to keep them informed about the latest developments.
Thank you,
Best regards,
Sarah
Please Send This Along
Definition: A straightforward phrase suitable for both formal and informal communication, asking the recipient to pass on an email.
Explanation: This phrase is a simple yet effective way to ask someone to forward an email. It’s slightly less formal than “kindly forward this email,” making it appropriate for informal communication.
Best Use: When communicating with team members or friends in a relaxed setting.
Example:
Subject: Event Details
Hey Lisa,
Could you please send this along to the event planning committee? Let me know if you have any questions.
Cheers,
Mark
Kindly Pass This On
Definition: A polite request often used in formal settings to ask someone to relay information to others. Ideal for professional correspondence.
Explanation: “Kindly pass this on” is versatile, fitting both formal and informal circumstances. It conveys respect while ensuring the email reaches relevant parties.
Best Use: When communicating with stakeholders, partners, or peers.
Example:
Subject: Project Timeline
Dear Emily,
Please kindly pass this on to the design team so they can align their tasks accordingly.
Best regards,
Thomas
Feel Free to Forward
Definition: An invitation to forward an email without hesitation.
Explanation: This phrase works well in casual communication, emphasizing that the recipient is welcome to share the email with concerned parties.
Best Use: When addressing informal teams or sharing non-confidential information.
Example:
Subject: Team Outing
Hi Team,
Feel free to forward this email to anyone who might want to join us for the outing next Friday.
Best,
Jake
Share This Email
Definition: A concise and direct way to request email sharing with others, commonly used in business communication.
Explanation: “Share this email” is straightforward and easy to understand. It’s ideal for both formal settings and email correspondence with clear directives.
Best Use: When ensuring widespread communication within an organization.
Example:
Subject: Policy Update
Hello Maria,
Could you share this email with the HR department? They need to be aware of the updated policy.
Regards,
Nina
Forward to Colleagues
Definition: A specific request to send the email to coworkers.
Explanation: This phrase is practical and ensures the email reaches important individuals within the team. It’s ideal for workplace requests.
Best Use: When addressing team leaders or managers to disseminate information.
Example:
Subject: Monthly Report
Hi Alex,
Can you forward to colleagues in the finance department? They’ll need this data for their analysis.
Thanks,
Laura
Disseminate This Message
Definition: A formal request to distribute the email widely.
Explanation: This phrase is suitable for official announcements or communications intended for a broad audience. It’s often used in corporate environments.
Best Use: When sharing information with large teams or departments.
Example:
Subject: Organizational Changes
Dear Team,
Please disseminate this message to all employees in your respective departments.
Warm regards,
Victor
Please Pop This Over
Definition: An informal way to request email forwarding.
Explanation: This lighthearted phrase fits well in casual conversations or when communicating with close colleagues. It’s less formal but still polite.
Best Use: When addressing friendly team members or peers.
Example:
Subject: Fun Friday
Hi Mia,
Could you please pop this over to Sam? He’ll love to see it.
Cheers,
Ryan
Send This Email to
Definition: A direct request specifying the intended recipient.
Explanation: This phrase is concise and ensures clarity in email communication. It’s suitable for both formal and informal contexts.
Best Use: When providing clear instructions to specific individuals.
Example:
Subject: Document Review
Hello Jane,
Please send this email to the legal team for their input.
Best,
Chris
Pass This Along
Definition: Similar to “send this along,” it’s a polite and professional way to request email forwarding.
Explanation: This phrase works well in relaxed communication. It’s ideal for sharing information within small teams or friendly groups.
Best Use: When addressing close colleagues or informal groups.
Example:
Subject: Workshop Invitation
Hi Everyone,
Could you pass this along to anyone interested in attending the workshop?
Thanks,
Linda
Please Forward as Appropriate
Definition: A polite way to ask for selective email forwarding.
Explanation: This phrase suggests forwarding the email only to relevant parties, maintaining a professional tone.
Best Use: When addressing managers or team leaders in a formal communication.
Example:
Subject: Confidential Update
Dear Mr. Brown,
Please forward as appropriate to ensure only necessary individuals receive this update.
Kind regards,
Olivia
Forward Message
Definition: A direct phrase for email forwarding.
Explanation: Short and to the point, “forward message” works best in formal settings. It’s professional and unambiguous.
Best Use: When issuing clear directives in corporate emails.
Example:
Subject: Approval Needed
Hi Kevin,
Could you forward message to the procurement team for their approval?
Thanks,
Sophia
Share This Message
Definition: A general request to distribute an email’s content.
Explanation: Suitable for both business communication and informal contexts, this phrase is versatile and clear.
Best Use: When distributing information to relevant people.
Example:
Subject: Team Guidelines
Hi Oliver,
Could you share this message with the new recruits? It outlines our team’s best practices.
Thanks,
Emma
Help Spread the Word
Definition: A request to share information broadly.
Explanation: This phrase is informal yet impactful, often used for promotional or informational purposes in casual communication.
Best Use: When addressing teams or groups in a relaxed tone.
Example:
Subject: Charity Event
Hi Team,
Please help spread the word about our upcoming charity event. Let’s make it a success!
Cheers,
Tina
Send This Over
Definition: A straightforward request to send an email to someone else.
Explanation: “Send this over” is clear and effective, suitable for both formal and informal circumstances.
Best Use: When addressing peers or team members.
Example:
Subject: Training Material
Hi Clara,
Could you send this over to the training team? They’ll need it for tomorrow’s session.
Regards,
Leo
Is it Professional to Say: Please Forward This Email?
Using please forward this email in business communication is generally acceptable and professional, as long as it aligns with the context. It conveys a clear, respectful request to forward information but can sometimes seem generic or overused. To enhance professional email etiquette, consider varying your phrasing based on the formality of the situation.
Pros
- Clear and direct: The recipient knows exactly what is expected.
- Widely understood: Recognized as a common phrase in professional settings.
Cons
- Lacks personalization: May come across as impersonal in formal communication.
- Overused phrase: Repetition can weaken its impact in email correspondence.
Read More >>> 14 Other Ways to Say “Low-Hanging Fruit”
Frequently Asked Questions
How Do You Ask Someone to Forward an Email?
To ask someone to forward an email, use a polite phrase such as “Could you kindly forward this email to [specific person]?” or “Please share this message with the team.” Adding context ensures clarity.
How Do You Politely Forward an Email?
When forwarding an email politely, include a brief note like “I thought this might be relevant to you.” Use phrases like “Kindly see the email below for reference” to maintain a professional tone.
How Do You Say Going Forward in an Email?
To say “going forward,” use formal alternatives like “moving forward” or “from this point onward.” These phrases signal a focus on future actions in professional email correspondence.
How Do You Politely Say Please in an Email?
Use phrases like “Kindly” or “Would you mind” to replace “please” in a polite and respectful tone. For example, “Kindly review the attached document” sounds courteous and professional.
Conclusion
Using varied expressions instead of always saying please forward this email enhances your email communication and maintains a professional tone. These polite ways to ask ensure your message resonates with both formal and informal audiences, reflecting thoughtfulness and adaptability.
Whether you choose “Kindly pass this on” for formal settings or “Help spread the word” for casual exchanges, these alternatives fit diverse contexts. By mastering these email alternatives, you can refine your professional email etiquette and foster more effective business communication. Let your emails stand out with these practical and polished phrases!
